Description:
Duties and Responsibilities
- Serves as an Administrative Officer in the Administrative/Fiscal Office for the Shidler College of Business responsible for the management and administration of the College's personnel and fiscal functions.
- Formulates, and/or recommends internal personnel procedures and practices. Exercises discretion and technical analyses to a variety of HR/fiscal management or related issues.
- Uses judgment and creativity in determining approaches to resolve unique HR/fiscal problems. Formulates recommendations and advises on best approaches to handling situations.
- Responds to inquiries and provides information to faculty and staff on personnel matters by interpreting UH policies, bargaining unit contracts and other printed/web-based material from various central UH offices (e.g. Office of Human Resources, Payroll, Faculty and Scholar Immigration Services, etc.)
- Independently performs complex assignments in the areas of personnel and/or fiscal involving application of standard UH policies and regulations and in alignment with widely accepted methods and practices.
- Responsible for carrying out special projects and tasks in the administration of HR-related assignments, including but not limited to classification and compensation, recruitment and selection, employee benefits, labor relations, staff development and training, and HR records management.
- Resolves personnel and fiscal matters in accordance with current policies, procedures and directives.
- Serves as a resource to review appointments and employment forms to ensure that appropriate forms are submitted and ensure completeness, accuracy and compliance with federal, state, UH, union and agency specific policies and procedures.
- Generates and processes personnel transactions for all employees in the college. Ensures accuracy, compliance and determines appropriateness in relation to applicable federal, state, university policies & procedures and collective bargaining agreements. HR transactions at the Shidler College of Business include UH faculty, staff, lecturers, graduate students, non-compensated appointees hired through PeopleSoft, student assistants hired in Student Employment (SECE) and Research Corporation of the University of Hawaii (RCUH) employees through HRAMP.
- Reviews and reconciles pay ledgers to ensure appropriate use of funds and in accordance with budgeted allocations. Processes personnel actions and salary transfers as necessary.
- Maintains and analyzes fiscal transaction information, records and financial reports, fiscal data, journals and other related fiscal records.
- Review fiscal transactions such as travel requests/completions, reimbursements, and purchase order payments in the UH, University of Hawaii Foundation (UHF) and RCUH systems and in accordance with UH, UHF, and RCUH policies and procedures.
- Other duties as assigned.
Minimum Qualifications
- Possession of a baccalaureate degree in human resource management, business administration, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for human resources or business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Considerable working knowledge of principles, practices and techniques in the area of human resources or business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
- Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources or business administration.
- Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
- Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
- If applicable, for supervisory, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
- Demonstrated ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in multi-tasking several concurrent projects with competing deadlines.
- Demonstrated ability to exercise judgement, apply tact and discretion in dealing with diverse groups and confidential information.