Administrative Generalist

Description:

Administrative Generalists are responsible for a variety of professional level work across a composite of administrative service areas including budget, finance, procurement, human resources, academic administration, student services, communications, grants and research administration, space and facilities and/or high-level operational support. They act on behalf of a program, function, or department, and may report to a unit administrator. Responsibilities and authority are equivalent to other exempt Generalists across Grounds, such as Finance Generalists, HR Generalists, Student Services Generalists, but Administrative Generalists assume a breadth of responsibilities across multiple functions. Administrative Generalists are distinguished from Coordinators by the requirement for specialized education or experience to perform the essential functions of the job. The primary focus is on delivery of professional services, which may include project management, compliance, administrative program creation and oversight, training, analysis, and research and contract administration. This is a professional level title, not intended for those performing direct administrative support. This position may also serve in a supervisory capacity.

• Perform a variety of professional and operational duties that facilitate the day-to-day operations of a program or department. Interpret departmental and divisional policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the department or division head.
• Operate with the authority to affect, interpret, or implement management policies or operating practices.
• Advise department or division head and staff members on administrative problems. Compile reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.
• Support business operations and strategic planning with analysis and recommendations based on data.
• May be responsible for the administration of budgets and coordination of personnel matters. Control and maintain financial and personnel records of departmental or divisional contracts, sponsored programs and inform appropriate staff members of financial state of various projects.
• Assist and advise department or division head and staff members of budgetary and related problems; prepare for approval by department or division head initial budgetary recommendations by considering past requirements and expenditures and present program plans.
• Resolve problems that have a significant impact on the overall goals of the department. Represent department in meetings and serve on committees representing the interests of the department.
• Administer programs, ensure ethical issues are communicated and resolved, and provide consultation for faculty and staff with unique situations.
• Identify areas for additional funding and opportunities for improvements by conducting research, networking with colleagues, and designing and delivering recommendations.
• In addition to the above job responsibilities, other duties may be assigned.