Administrative Assistant Project Coordinator

Description:

Plan and execute daily administrative tasks related to a direct customer program as requested by the program manager and program team members

Maintain calendar(s) for multiple members of the program team

Plan meetings and other program events

Take meeting minutes and compose minutes into formatted report and distribute accordingly

Create written documents, communications, presentations, and statistical reports following program requirements

Transfer data from excel spreadsheets into the EFIR database

Manage collection of data, format, edit and submit weekly reports

Interact with internal and external customers in a professional manner

Meet with program manager on a regular basis to determine their needs

Develop, implement, and improve processes to support program

Support program team office moves, new hire on boarding and termination closeouts

Prepare conference rooms for meetings and other technical review events

Greet customer(s), and coordinate security access for visitors

Maintain a regular and predictable work schedule

Establish and maintain effective working relationships within the onsite Program Team, the external Program Team and the external stakeholders within the Red River Army Depot Partnership. Interact appropriately with others to maintain a positive and productive work environment

Perform other duties as necessary

Skills Required

Excellent communication skills

Attention to detail

Develops solutions to a variety of problems of moderate scope and complexity

Solid organizational and time-management skills

Ability to work independently and effectively under pressure

Critical thinking

Collaborative mindset

Confident decision-making

Dependability

Analytic reasoning

Adaptability

Maintain confidentiality