Administrative Assistant Ii

 

Description:

Primary Duties:
Financial Accounts / Budget Tracking for the Department

  • Tracks, reports and distributes financial documents as requested by the department chair.
  • Assists with management of financial accounts including budget reports and purchasing procedures related to the department’s studios, labs, classrooms and offices.
  • Completes all budgeting reports required by the University Accounting Office.
  • Assists with yearly inventory of equipment and processes.

Departmental Operations
Assists department chair and faculty in all aspects of day-to-day operational management duties which includes but are not limited to: record keeping, document preparation / distribution, general announcements/ communications, special events, organizing department retreats.

Academic Support for Departments
Assists department chair and faculty in facilitating the academic needs of the students. This includes but is not limited to:

  • coordinating with the Assistant to the CHASS Dean in scheduling of classrooms
  • helping to provide student access to classrooms and facilities when needed
  • Facilitating travel arrangements for faculty, visiting artists, guest lecturers and others.
  • Supporting faculty with scheduling advising meetings to match student needs with appropriate faculty mentors.

Faculty/Student Support and Visitor Accommodation

  • Serves the Department by way of clerical support, organizational scheduling, and directing questions to the appropriate faculty or staff.
  • Coordinates with University, College and Department to ensure that all published departmental information is current and correct.

Organization State of Colorado Job Opportunities
Industry Management Jobs
Occupational Category Administrative Assistant II
Job Location Colorado,USA
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Experience 2 Years
Posted at 2024-07-30 8:22 am
Expires on 2025-01-23