Description:
Vanir has been exceeding client expectations since 1964. Our progressive growth and quality of service has led Vanir to become consistently ranked among the top construction management firms in the nation by Engineering News-Record . As we continue growing into new areas and markets, our focus is to maintain a team of creative, ambitious, and visionary individuals.
Job Description
Essential Duties & Responsibilities
- In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
- Perform various administrative, clerical, data entry, and report writing tasks
- Receive direction from immediate supervisor in completing non-routine assignments
- Gather statistics and general data; review and combine this information into established reports for use internally
- Scan, fax and bind documents, reports, and proposals as required
- May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
- May be responsible for verifying data gathered, such as matching supplier invoices against file copies
- Distribute reports as directed by immediate supervisor
- Originate correspondence and reports not requiring the personal attention of immediate supervisor
- Prepare general correspondence and maintains general files
- Answer telephone, take and relay messages, screen callers and direct calls accordingly
- Receive, sort, and distribute mail
- Maintain an organized work space by keeping documents and supplies properly stored
- May represent immediate supervisor at project-related or other meetings as directed
- Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders
- Perform other responsibilities associated with this position as may be appropriate
- Assist with business exclusivity program and conduct outreach
Minimum Qualifications
- High School Diploma or equivalent
- Good written and oral communication, organizational, and interpersonal skills are required
- Self-starter, multi-tasker
- Ability to bring assignments to completion independently
- Ability to work in a high volume, dynamic team environment
- Proven record of accomplishments of office administration
- Flexible attitude to changing conditions
- Accountable and dependable to follow through with tasks/project
- Proficiency in Microsoft Office Suite of software is required
- Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
- May assume other duties as required/needed
- May be required to work beyond regular work shift as needed
- Maybe required to work various shifts as needed