Administrative Assistant

Description:

The Long Beach Island Foundation of the Arts and Sciences (“LBIF”) seeks to fill the position of Administrative Assistant / Graphic Designer.
We are seeking a talented Administrative Assistance with graphic design skill-set to join our team. The ideal candidate will be capable of general Office Clerical Work in addition to:
- Design graphics for various projects such brochures, advertisements, and website content.
- Collaborate with the marketing team to develop design concepts
- Use digital illustration, photo editing software, and layout software to create designs
- Incorporate changes recommended by the team into final designs
- Review designs for errors before printing or publishing them

Graphic Design Requirements
- Proficiency in graphic design software including Adobe Creative Suite (Photoshop, Illustrator, InDesign)
- Strong portfolio of illustrations or other graphics
- Excellent communication skills to collaborate effectively with team members
- Ability to manage multiple projects and meet deadlines

Administrative/Clerical Requirements
- Knowledge of front desk operations and office management is a plus
- Familiarity with Google Suite for file management

-Excellent writing and editing ability a must
- Strong organizational skills and attention to detail
- Prior experience in customer support would be advantageous

- Excellent verbal communication skills

- Ability to maintain professionalism and confidentiality at all times
- Strong phone etiquette and customer service skills
- Ability to work independently with minimal supervision

Because our organization is multidisciplinary in the arts and sciences and offers many programs and experiences for all age groups, of value to the this position would be skill sets and experience in the ARTS and/or SCIENCES and/or ARTS MANAGEMENT and/or ARTS EDUCATION. A terminal college degree is required. Individuals with a varied background experience thrive in our fast paced environment.

Do you have a strong background or terminal degree in visual arts, a degree or background in the eco-sciences, teaching experience in secondary or in higher education, a degree in arts management, managing and developing performing arts programs, graphic design and marketing, digital skills such as web design or as a web master, social media, or organizational management? If so, please send a cover letter explaining your experience in the above. Applicants with college or advanced degrees in the arts and/or sciences are encouraged to apply.

This position is seasonal in nature, at-will and part-time, and reports to the LBIF’s Executive Director. The candidate MUST live within a 30 minute commute to the LBIF which is located at the north end of Long Beach Island in New Jersey. The position’s term begins October 1, 2024 and ends September 2, 2025. Thereafter, the employment relationship may be extended or renewed by mutual agreement of the parties.

During the weekdays, the responsibilities typically begin at 9am and end at 4 pm, and/or 10am until 4pm on weekends. Work hours may include weekends and evenings as coordinated in advance with the Executive Director. The work is performed in-person with the expectation that 15 - 21 hours per week is needed. Our summer season is exceptionally busy and additional hours may be required in July and August of 2025.

The responsibilities and expectation of the Administrative Assistant includes working closely with the Executive Director. A strong work ethic as a valuable member of the staff is very important. To expand LBIF membership and programs the applicant must be a responsible individual who enjoys taking on responsibility, and be part of the overall team effort. As part of the Office Staff general office tasks will be assigned. High level professional writing skills are a must. In general a team member must be able to provide excellent customer service, courtesy when answering phones, sales, varied data entry, respond to patron via email, all with the goal of providing an excellent customer experience at all times. Please note that this job description is not exhaustive and additional duties may be assigned as needed.

This is an excellent opportunity for an experienced Administrative Assistant to join our team. If you meet the requirements above and are looking for a challenging yet rewarding part-time position, we would love to hear from you.