Administrative Assistant

Description:

The Kelton House Museum & Garden: Mission Statement

The Kelton House Museum & Garden, located in the Town Street Historic District,

interprets urban life and the decorative arts in Columbus, Ohio during the second half of

the 19th century, largely through the collection of the Sophia and Fernando Cortez

Kelton family.

Reflecting the culturally diverse nature of the past and the present, the Museum

preserves and develops its facility and collection, interprets local history, educates the

community, and trains volunteers. The Museum provides a tangible representation of

the mission of the Junior League of Columbus, Inc.

Junior League of Columbus (JLC): Mission Statement

The Junior League of Columbus, Inc. is an organization of women whose Mission is to advance women’s leadership for meaningful community impact through volunteer action, collaboration, and training. Its purpose is exclusively educational and charitable.

Kelton House Museum & Garden and Junior League of Columbus

The Kelton House Museum and Garden was founded in 1976 as a Community Service Project of the Junior League of Columbus after a generous donation by Grace Kelton, third generation Kelton.
POSITION SUMMARY
The Administrative Assistant is primarily responsible for assisting with the day-to-day operations of the Kelton House and administrative needs of the Junior League of Columbus (JLC). Specific areas of responsibility include assistance with income tracking/accounting, memberships, and administrative support for staffing.
summary of essential job functions
Kelton House (Approximately (75% total of responsibilities)

Human Resource & Administrative (70%)

• Overseeing staffing and scheduling of Kelton House Museum staff and volunteers
• Assigning jobs to staff as needed
• Assisting in preparation of budget and expenses
• Processing of both JLC and Kelton House accounts payable and receivable, providing monthly reconciliation support in conjunction with JLC treasurer and accountant
• Maintaining office records, presentations, memorandums and correspondence for Kelton House and Junior League
• Monitoring office operations and serving as the go-to for the office inquiries and conflicts
• Tracking and inventory of office supplies
• Assist with membership databases, renewals, and thank you letters
• Assist with copy and mailings for organizations

House Programs/ Marketing/ Communications (20%)

• Assist with monthly newsletter
• Assist with program and event marketing, press releases, social media posts

House Public Relations (10%)

• Monitor incoming inquiries for organizations and send pertinent materials to guests/clients

Junior League (Approximately (25% total of responsibilities)

Administrative (75%)

• Provide general office support and reception duties including coverage of the telephone service line and admin@jlcolumbusl.org email box, and in-person inquiries.
• Set up and maintain online and manual files, systems, and procedures
• Enter and update data into the membership database
• Assist JLC members with mailings and major copying jobs
• Enter checks into check log and make cash deposits at bank
• Create and run reports from online database
• Assist with registration at special events

Communications (25%)

• Assist with communications and follow up for sustainer member dues
• Support efforts related to the Clearinghouse Newsletter
• Oversee weekly JLC Newsletter
• Edit and proofread JLC Communications
• Work on special projects as assigned by Junior League President

requirements

• Some lifting (up to 30 lbs.) sitting and standing for long periods
• Excellent oral and written communication and interpersonal skills
• Highly organized and flexible
• Ability to multitask and meet changing deadlines
• Good keyboard and Microsoft Word/Excel competence
• Working knowledge of Google Suite
• Detail oriented and works with a high degree of accuracy
• Ability to juggle multiple tasks.
• Flexibility in taking on varied tasks, often on short notice.
• Ability to work evenings from time to time
• College degree preferred
• Previous administrative assistance/ non-profit experience preferred