Description:
DUTIES AND RESPONSIBILITIES
Division Head Administrative Support
- Organizing and managing the Division Head's calendar (Outlook), appointments, and meetings.
- Coordinating travel arrangements for the Division Head and others as necessary.
- Drafting, proofreading, and editing correspondence, reports, and presentations.
- Handling email correspondence and responding to inquiries on behalf of the Division Head.
- Handling sensitive and confidential information with the utmost discretion and professionalism.
Genetic Medicine Labs Administrative Support
- Assist with planning and organizing special projects or events, ensuring smooth execution.
- Make travel arrangements for lab members as directed.
- Support meeting logistics for research teams.
- Assist with tracking expenses and data entry.
Division-wide Initiative Administrative Support
- Assisting in the planning and execution of division events, conferences, seminars, and workshops.
- Collaborating with other departments and divisions to facilitate communication and information sharing.
- Maintaining records, databases, and documentation related to the division's activities and ensure recordkeeping retention is compliant.
Staff and Faculty Recruitment Support
- Facilitating communication with prospective faculty candidates expressing interest in our department.
- Managing the candidate's experience, including being the point of contact on Interview Days, arranging travel and lodging, coordinating rental accommodations, scheduling SCH clinic tours (if required), and aiding with reimbursement processes.
- Support the recruitment committee by managing interview logistics, including scheduling interviews for the interview panel.
- Conducting candidate screening for research and administrative staff positions.
MINIMUM REQUIREMENTS
- High School/GED AND three years of office or administrative support experience OR equivalent education/experience.
DESIRED QUALIFICATIONS
- Previous administrative experience will be highly sought out.
- Previous experience working in higher education and/or in a medical or research setting.
- Must be proficient with Outlook, Microsoft Teams, PowerPoint, Zoom.
- The Administrative Assistant 3 should be organized, an effective communicator, proactive and willing to take initiative, flexible and able to adapt quickly to change, customer service oriented and has strong attention to detail.
- Working knowledge of University of Washington systems and procedures.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.