Description:
We are seeking a motivated, degreed Accounts Payable Supervisor, a key position in our Accounting & Finance department. This position is responsible for the supervision and performance of the Accounts Receivable Payable function. Roles and responsibilities associated with the AP Supervisor include, but are not limited to, managing the automation project payment manager. Overall, this person will play an integral role in the future transformation and support of the Cash Management function.
RESPONSIBILITIES:
- Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.
- Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
- Analyzes expense reports and other invoices for accuracy and eligibility for payment.
- Verifies payments before controller’s signature is added by reviewing checks and vouchers.
- Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors’ ledger).
- Reviews reconciliation of vendor accounts provided by accounts payable specialist.
- Facilitates correct and timely preparation of budget reports and purchase journals.
- Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
- Ensure employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
- Ensures proper maintenance, filing, and storage of records in case of audits.
- Performs other related duties as assigned.
- Develop and maintain monthly recurring cash management reports (DPO, aging, etc.)
- Responsible for analyzing the various cash management reports, including working with divisions and corporate finance to maintain accurate and up-to-date information to ensure proper classification of vendor invoices.
- Monitor the month-end close and project performance processes to identify areas for improvement.
- Ongoing monitoring of vendor master data to ensure completeness and accuracy of data and compliance with policy and regulatory requirements.
- Assist in the development of training materials for Account Payable products and lead client training sessions.
- Responsible for fulfilling various audit requests in a timely manner.
- Complete all monthly, quarterly, and annual controls timely.
- Ensure all Blackline Tasks have been submitted and certified monthly.
- Perform special projects and other duties as assigned.
- Lead, train, and manage the accounts payable specialist.
- Assist in developing and implementing accounts payable policies and procedures.
QUALIFICATIONS:
- Bachelor’s degree in accounting or finance, preferred.
- 3-5 years in Accounts Payable role with at least two years in a managerial or supervisory capacity.
- Demonstrable understanding of accounting concepts.
- Experience in working with, managing, and implementing cash management information systems.
- Excellent analytical skills along with the ability to create and present detailed reports
- Familiarity with advanced formulas in MS Excel
- Experience with SOX and SDLC requirements preferred.
- Strong analytical and organizational skills as well as close attention to detail.
- Ability to communicate effectively, orally and in writing, at all levels of responsibility.
- Demonstrated ability to break down problems, investigate root causes and identify timely resolutions.
- Attention to detail and solid organizational skills.