Description:
KEY ACCOUNTABILITIES
Accounts Payable & Financial Reconciliation:
- Prepare, process, and record all payments in a timely manner. Ensure appropriate approval has been obtained for all purchases prior to processing payment.
- Generate payments on a weekly basis, obtain needed signatures, prepare for mailing and file with backup in vendor file.
- Maintain all cash disbursement, invoice and vendor files and manage according to record retention guidelines.
- Maintain the Financial Edge/Accounts Payable system and reconcile accounts payable to general ledger on a monthly basis. Add new vendors in a timely manner and update current vendors as needed.
- Answer purchasing and payment inquiries from vendors and staff in a timely manner.
- Ensure accuracy of accounting procedures by regularly reviewing work throughout the process.
- Prepare 1099-misc forms at the end of the calendar year.
- Maintain knowledge of purchase order process and act as back up for Purchasing Associate.
- Provide back-up support for the Accounting Associate.
- Respond to General Ledger questions and create reports as needed for other departments.
- Participate in the Museum’s annual audit.
Performs other duties as assigned or required
EDUCATION AND EXPERIENCE
- Associates degree or equivalent experience in accounting or related field; a Bachelor’s degree is preferred
- Experience with accounts payable is required
- At least 2-4 years of experience in an accounting or finance role, preferably within a non-profit organization
- Must be organized, detailed, and proficient in Excel