Accounting Technician

Description:

Performs various management support functions to include preparing general correspondence and budget submissions. Processes all purchase orders and receiving reports in internet based purchasing software. Monitors current projects to ensure delivery of items on order. Prepares lodging time records for payroll processing and assists with payroll discrepancies; tracks labor hours to ensure compliance with Air Force Guidance. Approving official for NAF Government Purchase card (NAF GPC)/Purchase Card (P-Card) Program. Reviews night audit reports and resolves out-of-balance accounts or reports. Works with Guest Service Representatives to fix posting errors. Works directly with guest or unit in collecting fees. Prepares bills. Answers Guest Folio phone inquiries and follow ups. Calls and/or mails correspondence to customers as necessary in order to update accounts. Conducts research to assist NAF Accounting Office (AO) in balancing accounts receivable. Prepares monthly surcharge calculation. Processes daily credit card deposits. Reviews NAF-T reports. Controls petty cash fund. Designated records custodian of lodging files and ADPE. Serves as back-up administrator for the lodging automated data system. Adds, deletes or updates user codes as needed. Adds reports or batches as needed. Updates contract-lodging codes. Updates rates. Adds or changes transaction codes as needed. Coordinates room code changes though AFSVA. Able to verify back ups of the database are occurring successfully (both SQL and tape). Oversees lodging awards program as directed by management, scheduling team socials and working with section manager for appropriate activities. Commercial Hotel liaison.

Responsible for monitoring lodging's hospitality training and development programs in accordance with Air Force Lodging
standards. Tracks courses required to maintain or earn hospitality certifications which meets Lodging program objectives. Works
with section supervisors to determine training needs. Coordinates with the Services training staff for opportunities and creates
training calendars for all lodging employees. Schedules employees for training classes and communicates with appropriate
managers to ensure employee attendance. Oversees small study groups or self-directed studies as needed to complete lodging
courses. Coordinates with Lodging Manager and Assistant Manager to establish and maintain budgets for staff development,
incentives and recognition items. Ensures completion of all hospitality training required for certification with the Educational
Institute. Coordinates with the Educational Institute to obtain training dates, materials, and instruction plans. Conducts quarterly or
other training record reviews and briefs results to lodging management. Assists management with tracking Customer Service trends.
Monitors customer feedback and comment cards and schedules remedial or additional training for lodging staff as appropriate.
Under direction of management develops schedule to ensure the quality assurance evaluation program is conducted in accordance
with AF standards. Responsible for overseeing lodging specific new employee training and regularly briefs lodging management on
course schedule, expectations and solicits presenters. Watches and reviews processes and performance in the workplace and adjusts
staff development program to address any performance short-comings noted. Forwards list of complete training and staff
development to supervisors so their AF Form 623 or AF Form 971 is documented. Performs additional duties as assigned.

Qualifying Experience:
Knowledge of the property management system, sufficient to follow individual funds and specific monies from initiation through expenditure stages to trace discrepancies in the system. Knowledge in the operation of a word processing and accounts receivable program to perform basic functions and print a variety of standardized forms, reports, etc. Requires knowledge of account relationships and relationships with other accounts within the system in order to perform extensive balancing and reconciling of detail and summary accounts. Knowledge of and skills in interpreting and applying regulations, policies, practices, procedures of account relationship and relationship with other account within the system in order to perform extensive balancing and reconciling of detail and summary account. Experience in applying budgeting processes to include addition, subtractions, multiply and divide in all units of measures, using whole numbers, common fractions, decimals, compute rate, ratio and percent and to draw and interpret bar graphs. Must possess basic computer skills and familiar with personnel computer applications such as Windows, MS Word, Excel, Access and Internet to effectively writes reports, business correspondence, procedures manuals, present information and responds to questions from internal/external customers. Ability to communicate with others effectively, both orally and in writing. Basic knowledge of AF Inns NAF and APF budget required.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.